For your team
Chauffyr is the single 24/7 desk executive assistants use to arrange their principals' ground travel worldwide — one contact, corporate billing, flawless reliability. Every trip gets an upfront USD quote that is locked when you book, written confirmation with chauffeur name and vehicle plate, and flight tracking on airport pickups.
One booking request per trip, consolidated USD invoicing and a named account manager on corporate accounts, and a 24/7 US desk the EA can text or call — every booking quoted upfront and confirmed in writing.
Discreet ground transport for a visiting executive is mostly a matter of who knows what, and when. The fewer people and systems that hold the itinerary, the less there is to leak, so the simplest setup is one desk, one booking per trip and written confirmation of every detail.
Book through the single 24/7 desk, by phone or text or through the online booking, with the visiting executive's flight number in the flight number field. The desk tracks the flight and times the pickup to actual landing, so you are not relaying delay updates from another time zone. If the itinerary changes while the executive is in the air, one message to the desk updates the chauffeur.
Ask for an NDA when you book. NDAs and confidentiality agreements are available on request for government and VIP clients, and the desk arranges them before the trip. Chauffyr does not publish client names, and on discreet bookings the name board is suppressed by default.
Send the principal's preferences with the booking, such as vehicle class by city, meet & greet, and anything the chauffeur should or should not mention, and they are confirmed in writing. For a visiting executive with several stops, an hourly booking keeps one chauffeur and one car for the day; Sedan and SUV hourly bookings have a 4-hour minimum.
For repeated visits, a corporate account adds consolidated USD invoicing and a named account manager, so every trip for every principal sits on one bill instead of an executive's personal card. Outside Napa and the San Francisco Bay Area, vetted affiliate partners run each trip, coordinated by the same desk.
Details
Send each principal's preferences with the booking — vehicle class by city, beverage, conversational preference, meet-and-greet on or off, car-seat specifications — and they are written into that booking's confirmation and passed to the chauffeur. The EA edits only what changes: the city, the date, the dropoff.
Chauffyr runs text, email and voice as equals — the EA chooses what works for the booking. A principal landing in two hours and needing a car change in flight? Text the desk, confirm the swap, done. A six-city roadshow with a Sprinter group in Dallas and sedans everywhere else? Email the schedule, the account manager rebuilds it as a single trip, the EA signs off once. The desk never asks the EA to log into a self-serve portal to make a routine change — the fastest path from a message to a confirmed ride is a human.
An EA covering a frequently travelling principal typically books across New York, San Francisco, Washington DC, London, Paris, Dubai, Singapore and Tokyo in a single quarter. All 131 airports in 52 countries sit on the same Chauffyr desk — the EA does not switch operators, re-enter card details, chase down receipts in six currencies or reconcile six parallel invoices. Chauffeured limo service, executive travel chauffeur and corporate ground transportation are all the same booking shape from the EA's seat.
On the invoicing cadence agreed with the named account manager, the EA receives a single consolidated USD invoice, every ride attributed to the correct rider, every ride cost-centred, every ride timestamped against the trip it belonged to. The EA does not reconcile. Finance does not chase receipts. Expense submission is a forward of the invoice to the correct AP alias, and the period is closed. For EAs rolling into year-end audits, every ride is retrievable by date, rider, cost-centre or trip code inside two clicks.
Answered by our concierge
Yes. Consolidated invoicing and a named account manager come with a Chauffyr Corporate Account, which the account team sets up with you.
Yes. A board offsite that mixes operations spend (flights to the hotel) and investor-relations spend (a client dinner) can split the two legs onto separate cost centres at booking stage, and the consolidated invoice will show them separately against each GL code.
Yes. Confirmations can go to the assistant, the traveller and the travel manager on each booking, and rides booked under a corporate account are brought together on a consolidated invoice, with cadence agreed with the named account manager.
Text the desk and the swap is confirmed inside the arrival window. The chauffeur meeting the aircraft is told; the second vehicle rolls to the new dropoff; the consolidated invoice shows one trip with the swap annotated, not two separate bookings in the reconciliation.
The underlying product is the same corporate account. The difference is the operational muscle for EAs — preferences confirmed in writing on each booking, text as a first-class channel, a named account manager on the account, and the willingness to carry work the self-serve portals leave on the EA. The 24/7 desk reaches the US Pacific coast where Chauffyr is based at any hour; international hours do not shift the response.
Send each trip to the single 24/7 desk with the visiting executive's flight number in the booking, so pickup is timed to actual landing. NDAs are available on request, Chauffyr does not publish client names, and the principal's preferences are confirmed in writing. A corporate account adds consolidated invoicing and a named account manager.
04 // The fleet
Consistent black-on-black vehicle classes across our 749+ city vetted affiliate network — plus Mercedes V-Class in Europe.
View full fleet →
Luxury sedan — black-on-black
Up to 2 guests · 2 bags
Executive SUV — First Class
Up to 6 guests · 5 bags
VIP Jet Sprinter — 8 guests
Up to 8 guests · 8 bags
Executive Sprinter — up to 13 guests
Up to 13 guests · 12 bags
Verified Google reviews
Charles Liu· 2 weeks ago“Easy and responsive to book. Driver Orhan arrived early and was a great smooth driver. Would definite book again for a trip between SF and Napa”
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Editorial
Background reading on the regulations, authorities and manufacturers referenced on this page.
Instant estimate now; your confirmed quote is locked when you book.
Our own fleet serves Napa and the Bay Area; elsewhere, trips are run by vetted affiliate partners.
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